What do I do once I have finished reviewing the document?

This support article is intended to guide you through what to do once you have finished reviewing a document.

After you have finished making all of your comments for this review round, you will need to notify the Gatekeeper or the Designer. Depending on your role within the review, you will have different options available to you.

Reviewers get a choice of two options, OK and Approve.  These are used to notify a Gatekeeper that they have finished reviewing the document for this review round.

Gatekeepers get a choice of four options. They are OK, Approve (Same as a Reviewer) and two additional options Send and Sign Off, which are used to send the document back to the designer.

 

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OK

OK is for when you want to come back to the proof as you want to make additional comments.

Approve

Approve is for when you have made all your comments and are happy to say you’re done with giving feedback. It lets the Gatekeeper know ‘I won’t be adding anything else’.

Send

Send is used when all reviewers have finished making their comments and you want to send the review document comments back to the designer.

Before sending the review back you should check that other reviewers have also approved the review.

1. Open the Narrative window and then switch to the Approvals tab. Against each user there will be a tick indicating they have approved the review.

 

approvalwindow-wpAny comments that you had made will now be saved and the review will be sent back to the designers. An email will be sent to alert them. You will then be returned to the home page.
The document listing will have updated to show that the document review has now been Completed.

Once the review has been sent back it can only be opened as read-only. No further comments can be made until the designers post a new review.

Sign Off

Sign Off, this finalises and ends the review process completely. There are no further changes that need to be made.

After a document has been through it’s cycle of reviews it will then become necessary to sign it off to the designers.

Before signing off the review you should check that other reviewers have also approved the review.

1. Open the Narrative window and then switch to the Approvals tab. Against each user there will be a tick indicating they have approved the review.

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Clicking Sign off will save any changes you may have made to the review and then return you back to the home screen.

Emails are sent to the designers notifying them that the review has been signed off. You can enter the document again but only in a Read-only capacity.

That’s it! you have finished making your annotations for this review round.