Creative project management software to unify your processes

One system, not five. Simplify creative production with Spheero’s super-tailored creative project features, automated traffic workflows and enriched creative collaboration tools.

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5 Reasons why Spheero is the best creative project management system

One system, not five

You don’t need a project system, a DAM system, a proofing system, a collaboration system and an email system. We’re not kidding, Spheero is all you need.
Simplified trafficking and routing of content

How much productivity do you lose due to content trafficking barriers? Don’t worry, we’ve cleaned up all the mess. It’s a super smooth process in Spheero.
Certified access to files, assets and deliverables

Expired and broken links, countless old versions and will someone please tell me which one I should be using? That’s right, Spheero is the one to finally answer the big questions.
Revolutionary Adobe Creative Cloud integration

Wouldn’t it be great if creatives could receive design jobs, add new tasks, share content for review, flow in change requests and engage with collaborators from inside Adobe Creative Cloud apps? Now that would be something.
World-class creative review and approval workflows

An empowering suite of manual and automated proofing functionality flows through Spheero to help collaborators effortlessly engage and inspire the creative process from wherever, whenever.

One creative project management system truly designed for content production

Spheero is different from other project management systems. 

It’s not a shoe-horned solution. We’ve designed and built it from the ground up specifically for creative and marketing teams, drawing upon our 20 years of creative industry experience. 

Every feature nails what’s required. It’s laser-focused on automated routing, content direction, content trafficking, version proofing and open collaboration, deeply integrating with essential creative apps like Adobe Creative Cloud.

Spheero is the ultimate creative project management system to help global teams clear the mess and deliver the wow factor in their creative work every time.
Adobe Creative Cloud

No other system does content trafficking and routing like Spheero

Content production is not a single-desk job. So things can get messy.

Spheero removes the mist and fog from your daily routine, making it super easy to route and traffic content through departments, collaborators, stakeholders, external agencies, legal teams and more.

Simple asset movement and approval is one of the biggest headaches for any creative team. 

So we fixed it.
GLOBAL CUSTOMERS
User TestingKettle FoodsRoyal LePageUniversity of East AngliaBank Nordic92YSan Diego ZooStaplesGames WorkshopWilsonThe GuardianSonicSociety for NeuroscienceTIFFSports DirectLumosSpecsaversOgilvy & MatherLTA
Mark Carey
“The simplistic workflow makes it easy for our client managers to track files and move them between our internal resources, as well as our clients having full transparency of where the project is at, at any time.”
Mark Carey
Production Director, designportfolio

Creative briefs and content request forms

Creative work managers are in total control of requesting, capturing and routing all job content using Spheero.

Pick from the preloaded intake form templates or use the form builder to make a custom one. Add a creative brief, project instructions, deadlines, mandatory fields and more.

Ping forms out to design teams, coworkers and clients so they can upload their work directly into your projects and share the team love.

Assign and deliver creative jobs online or directly through Adobe Creative Cloud apps

Prepare to take a giant leap in creative productivity.

In Spheero, not only can you define, assign and deliver creative jobs through online forms, you can drop them straight into Adobe Creative Cloud apps like Adobe InDesign. 

The difference is incredible. Creatives open their Adobe app and the job is right there in the Spheero extension panel with all the instructions and details laid perfectly out.

When they’re done creating, they submit their work back into the project through the extension panel. 

It’s so easy. You’re going to love it.

Clients, projects, tasks, design jobs, creative assets and people, all in one place

Keep all the important client, project and job information together in one unified project dashboard so you don’t lose track of your creative goals. 

Whatever your workflow, Spheero tracks the project status and gives 360° visibility to whoever needs it, wherever their workspace is.
Create custom automated workflows to route content and trigger next actions
Forms
Spheero project dashboard

Creative briefs and content request forms

Creative work managers are in total control of requesting, capturing and routing all job content using Spheero.

Pick from the preloaded intake form templates or use the form builder to make a custom one. Add a creative brief, project instructions, deadlines, mandatory fields and more.

Ping forms out to design teams, coworkers and clients so they can upload their work directly into your projects and share the team love.
Managing proofs

Assign and deliver creative jobs online or directly through Adobe Creative Cloud apps

Prepare to take a giant leap in creative productivity.

In Spheero, not only can you define, assign and deliver creative jobs through online forms, you can drop them straight into Adobe Creative Cloud apps like Adobe InDesign. 

The difference is incredible. Creatives open their Adobe app and the job is right there in the Spheero extension panel with all the instructions and details laid perfectly out.

When they’re done creating, they submit their work back into the project through the extension panel. 

It’s so easy. You’re going to love it.

Forms

Clients, projects, tasks, design jobs, creative assets and people, all in one place

Keep all the important client, project and job information together in one unified project dashboard so you don’t lose track of your creative goals. 

Whatever your workflow, Spheero tracks the project status and gives 360° visibility to whoever needs it, wherever their workspace is.
Spheero project dashboard

Creative collaboration, review and approval

Spheero is built on open collaboration and engagement. 

Content creators and managers share creative work for review with unlimited collaborators in a couple of clicks, done online or through the two-way Adobe Creative Cloud extension.

The 11+ markup tools and pre-configured custom workflow stages help capture clear feedback, initiate change requests and kick-start next actions, simplifying the proofing process into a tranquil experience fizzing with creative inspiration.

Approving amazing creative work is a clean, ultra-secure and logical process in Spheero with a functionality list that’s one of the best in the world.
Spheero dashboard

So what features do I get with Spheero?

Project Management

Manager, Member & Collaborator users
Project dashboards
List, Calendar, Kanban & Grid Views
Client management
Task management
Custom fields
Asset storage
Deadlines & Reminders
Time spent
Activity timeline
PDF output file configuration
Publish to DAM systems
Custom avatars
Change collaborator roles
Change to administrator role

Content Requests

Custom intake form design
Send proofs from Adobe Creative Cloud apps
Automated trafficking and routing of content
Job assignments
Creative briefs
Creative requests

Adobe Creative Cloud Integration*

Native two-way extension panel
Copy Editor for text amends on proofs
GoVersion integration for .indd files
Send multiple pages for review
Send page ranges
Attach original .indd file with proof
Auto-share PDF with proof
Attach other files with proof
Hi-res proofing
Changes wizard
Logging of time spent on changes
Proof sender status on changes
Zoom into markups inside add-on
Reject change requests and give reasons why
Flow changes directly into documents
SuperTrack for advanced tracking of changes

*Dependant on app. Features above are for InDesign.

Review & Approval

File Uploader for proofing export files
One shared proof for everyone
Send whole projects for proof together
Version history
Automatic version control
Version comparing
Comment threads
Request changes on proofs
Sign off proofs
Fast Track Sign Off
Website and web page proofing
Email template proofing
11+ visual proofing and markup tools
@Mentioning in comments
Change proofing tool colours
Drag to relocate comment markers
Change range on video timeline
Collaborator engagement status
Sharing additional files with the proof
Custom page numbering
Page spread view with thumbnails
Activity Timeline for proofing updates
Replying to comments on Sent Back proofs
Side-by-side and blink compare tools

Collaboration

Unlimited collaborators
No Adobe licences required
Observer role
Reviewer role
Gatekeeper role
Supervisor role
iOS and Android mobile app
Manager workflow for triple-level proofing
Choose custom Managers on projects
Separate teams for segregated reviewing
Save collaborator groups
Notification emails
Desktop notifications
Personalise the invitation email content
Copy Editor for text amends on proofs
Nudge collaborators
Add attachments to comments
Download attachments from proof senders
Print off the proof with comments
Mark comments as Done, In Progress or Not Done, giving reasons why
Designer name against changes made
Sort comments by person, page and more
Proof sender can replace an active proof with a new one
Preview and sign off proof from notification email
Generate URL share links for Slack, Asana and other web apps

Customisation & App Integration

Notification Email message content
Own email domain address
Own-branded email templates
Language translation
Own-branded web app theme
Own subdomain
Multiple email domains
Dark mode compatibility on emails
Slack app integration & SSO
Microsoft Teams app integration & SSO
Google Single Sign-on (SSO)
Adobe InDesign CC Server
Bespoke development or integration project
Open API for general app integrations

Security & Data Protection

2-Factor authentication
Hashed passwords
Confidential proofing for collaborators
AlphaSSL 2048bit trusted root / 256bit website encryption
Cipher scrambling on images
Cyber Essentials Plus accredited
ISO / IEC 27001 : 2013 Certified
My Data dashboard
User Data dashboard for Admins
View all personal data
Export all personal data
Delete all personal data
Anonymising and removing comments
Update marketing preferences
View all personal data
Request admin to export / delete data
Update marketing preferences
Hosted on Google Cloud Platform
Dedicated Global Servers
Chrome, Firefox, Safari and Edge browsers
Apple Mac OS compatible
Microsoft Windows OS compatible

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