How does Adobe InCopy work?
The primary function of InCopy is to allow copywriters and graphic designers to work together on page layout content. It could be used as a stand-alone word processor with full export and print functions but that’s not its real purpose. InCopy is designed to be the input channel for written content to be placed into Adobe InDesign documents created by graphic designers.
Adobe InCopy files come in two types:
Stand-alone files are disconnected from any InDesign document and can be created and worked on autonomously by writers.
Linked documents are directly connected to the designer’s InDesign document and can be worked on by multiple people at the same time.
The common process between both file types starts with the designer creating an InDesign document and adding text frames onto it which can then be populated by copywriters.
These are known as stories or articles.
Stories could have a number of different text frames within them and each one could have its own designated purpose and style. Here are a handful of common examples:
- Main title or headline
- Paragraphed body content
- A table of contents
- Captions for images
- Terms and conditions
Once the designer has created a document layout, the InDesign packaged file can be forwarded to the copywriter for them to begin work on.
The copywriter opens the packaged file with InCopy and can see exactly what the designer has produced. The written content can now be added to the page or pages by the writer, who then has a choice of three interface views to choose from.
A basic, unformatted word processing mode that uses line numbers and line breaks that correspond with the text frame size and shape within the InDesign document.
This mode is similar to the galley mode but with no line numbers or line breaks, so just a wide text window spanning the width of your screen.
The layout mode displays the full InDesign layout with images and formatting, allowing writers to see their copy positioned inside the actual text frames laid out on the document itself. This view is the most visual and arguably the most experiential. In this mode, writers and editors can see exactly how copy looks on the design template.
So, for example, if the writers had a couple of options for the main story headline, they could type one in, take a look, then try another to make a decision on which one resonates best when taking the surrounding images, typefaces, and text frame geometry into account.
With the copy submitted and the pages filled, the document is packaged up and exported out to share with the rest of the team for feedback.